Now accepting founding members

One missed refrigerant log = $124,426/day in EPA fines. FieldVault handles the paperwork — automatically.

Snap a photo. Speak a note. Your AIM Act compliance records are filed, calculated, and audit-ready. Built for HVAC and refrigeration contractors — not enterprise facility managers.

The AIM Act is here. The fines are real. The paperwork is a nightmare.

Most contractors do the work right but fail audits on paperwork — documentation gaps are the #1 citation.

$124,426/day per violation — effective now

As of January 1, 2026, EPA AIM Act Part 84 requires leak tracking for all systems with 15+ lbs HFC refrigerant. Fines up to $124,426/day per violation.

Documentation gaps are the #1 audit citation

Most contractors do the work right but fail audits on paperwork. You don't have a compliance problem — you have a documentation problem.

Existing tools don't fit your shop

Enterprise platforms cost $15,000+/yr and are built for facility managers. Disconnected form apps create double-entry for your techs. Neither works.

Four steps. Done before you're back in the truck.

1

Snap the nameplate

Tech snaps a photo of the equipment nameplate onsite. FieldVault auto-identifies the unit.

2

Speak or tap

Speak a voice note or tap a quick form. Service log created in seconds — no double-entry.

3

Auto leak rate calc

Leak rate calculated automatically using the exact EPA AIM Act formula. Threshold alerts included.

4

Audit-ready PDF

Audit-ready PDF generated on demand — one click, formatted to EPA standards. When the auditor shows up, you're ready.

Why FieldVault beats the alternatives

vs. Spreadsheets

Automatic, not manual

  • Auto leak rate calculation
  • Threshold alerts before violations
  • Audit-ready reports in one click
vs. RefriComply & similar

Built for the field

  • Photo + voice capture (not manual forms)
  • No equipment caps at any tier
  • FSM integrations coming (Jobber, QuickBooks, ServiceTitan)
vs. Enterprise platforms

Built for contractors

  • Built for contractors, not facility managers
  • No $15K/yr contracts
  • Up and running in minutes, not months

No equipment caps. No surprises. Cancel anytime.

Solo
$49/mo
For independent contractors
  • 1 user
  • Unlimited equipment
  • All compliance features
  • Audit-ready PDF export
  • Auto leak rate calculation
Enterprise
$197/mo
For multi-location operations
  • Unlimited users
  • Unlimited equipment
  • All compliance features
  • Multi-location support
  • Priority support

All plans include a 14-day free trial. No credit card required. No equipment caps ever.

Built with input from real shops

★★★★★
“We were spending two hours a week just on refrigerant logs. FieldVault cut it to minutes. My guys actually fill them out now.”
 [HVAC Owner, Texas]
★★★★★
“We got audited last year and it was chaos. With FieldVault, I would have slept a lot better. The audit-ready PDFs are a game changer.”
 [Refrigeration Contractor, Florida]
★★★★★
“Finally something that doesn't feel like it was designed for a Fortune 500 company. My techs picked it up in five minutes.”
 [HVAC Service Manager, Ohio]

First 50 customers lock in Team plan at $97/mo forever — regardless of future price increases.

Founding members get priority access, a locked-in rate, and direct input on the features we build next.

Lock In Founding Rate — $97/mo 14-day free trial. No credit card required. Founding rate guaranteed for life.
or
United States-based team
Built for HVAC & refrigeration
AIM Act Part 84 compliant format
Integrations: Jobber, QuickBooks, ServiceTitan